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Transcription

Global Transcription

Introduction

A transcription service translates voice communication, whether live or recorded, into text. If you have a recorded call, you may use this service to have it transcribed in English.

English is the only language offered at present. But we can make other languages available per the customer's request.

Depending on the needs of customers, you can define individual prices. You can also select the quantity you want to offer your customer.

Transcription Setup

Enable Transcription

To enable the Transcription feature on your account, navigate to Setup Settings Account and click the Enable Transcription button.

Note

The Transcription service fee is $0.0003 USD per minute.

Warning

If you are unable to find the Enable Transcription option, please contact us for assistance in enabling the transcription service.

Info

Please take note that there is no fee for silence.

It implies that if a call lasts for 50 seconds and no audio is exchanged for 20 seconds, we will make every effort to cut out the silence from the audio and bill you for 30 seconds of transcribing service.

Add Transcription Service for your Customer

Once this service has been enabled on your account, you can follow the steps below to enable this for your customers:

  1. Navigate to Management Customer [Customer Name] Routing Ingress Routing Media Transcribe.
  2. From the drop-down you can select from multiple options like Disabled, 1% Sampling, 5% Sampling, 25% Sampling, 50% Sampling and Enabled (Always On).

Info

Out of all the calls that are accessible, % Sampling indicates the proportion of calls that will be transcribed.

enable

3.Transcription Duration: You can set a maximum transcription time (in seconds) for your transcription service per call. Please note, the transcription will stop at the specified time, even if it is mid-sentence.

Confirm your Transcription Service Status

  1. Navigate to Global Transcription. You will be able to see the screen as shown below.

2.You will see 3 options:

3.Description of Transcription fields:

  • Call ID: Particular Call ID.
  • Date: Date of the call.
  • Customer Name: Name of the customer whose transcription is displayed.
  • Text: Sentences of the transcribed call.
  • Leg: Assigns 0 value to caller, 1 to the callie.
  • Score: While searching for the relevance of a document, the system rates it and assigns a score; this helps return the documents that best match the search criteria.

Transcription Query Profile

A Transcription Query Profile is a configuration that defines how transcription services should handle if a certain word or phrase is spoken during the call.

To create the query list, please follow the steps below:

  1. Click on the Transcription Query Profile button followed by the blue + icon.
  2. Enter the Name of your query list.
  3. Write your query in the Query tab, for example "I am calling from the UFO".
  4. Select the customer for whom you want to apply this particular query from the Customer Name drop-down.

  5. Form the Visibility drop-down you can either select Public or Private. Its a privacy setting that allows you to decide if you want your customers to be able to see (and use) the query that you have saved. Public will allow your customers to see this; Private will keep it hidden from them.

    For example, you can choose Customer Name : None and Visibility as Public if you want every one of your customers to see the list.

  6. Action: Allows you to either Trigger Alert when the phrase is detected or Hangup the call if that particular phrase is detected in the call.

  7. Click Save.

Transcription Alerts

You can navigate to a specific customer's account and add a Saved Query as an alert.

You will either receive a call, text, or e-mail saying that the system has detected a particular word or phrase for a specific call.

Please follow the below steps to add the Alerts:

  1. Navigate to Management Customer [Customer Name] Alert.
  2. Enter the Title of the alert.
  3. Enter the E-mail/Phone Number you wish to receive the alert message.
  4. Select the Area as Transcription. For example, this alert can be used to inform Customer1 that their account has been disabled.
  5. You can also select the Penalty as soon as the alert triggers. This option will disable the customer's account for 1 minute, 5 minutes, 15 minutes, 1 Hour, 1 Day, 1 Year or just use the Disabled option for not using the penalty option.
  6. You can also select the Template from the drop-down.

transcription

Create a Transcription Package

To create a package to resell to your customers, go to Config Packages. Click on add and choose your Transcription Package from ConnexCS Package.

Select your Retail Cost and click on save and choose your Transcription Package from ConnexCS Package.

package

Search Transcriptions

Once the system performs the call transcription process, it's kept into a full-text search engine, available only to you and, (in the future) your customer.

To search for transcriptions, we will be sending a query to the server, which, based on your search criteria, will return results with a score.

Search Modifiers

Search modifications allow you to describe what you want to find. Specific syntax is available to help you with this.

Lemmatization

Our built-in search engine offers Lemmatization.

Lemmatization is the grouping together of different forms of the same word. It enables end users to use any variation of a base word in search queries.

It helps in receiving appropriate results.

For example,

  1. Runs, running, and ran are all forms of the word run
  2. Builds, building, or built are all forms of the word build.

Ad-hoc Queries

To view all existing transcriptions, you can enter * and choose the required date range.

Saved Queries

Saved queries allow you to build a query that you can reuse.

The Transcription Query Profile enables you to construct a query list and save it.

You can search the created query list for the transcribed calls.

You can use various Operators to refine your research:

Operator Explanation Example
AND Includes entries that contain all the keywords provided in a list, separated by AND/&/and call AND connect AND echo | call and connect and echo | call & connect & echo
OR Include entries that contain at least one keyword from the provided list, separated by OR/or call or connect or echo | call OR connect OR echo
NOT This is the NOT operator it won't include the keywords prefixed by- symbol -call -connect -echo

Example

  1. AND Operator

  2. OR Operator

  3. NOT Operator

Tip

By using multiple search operators together, you can create more specific search queries that helps you find the most relevant entries quicker.